Where does the ADRE require mandated transaction files to be kept?

The Arizona Department of Real Estate (ADRE) mandates that transaction files must be kept at the main brokerage office. This requirement ensures that records are readily available for inspection and audit, which is crucial for maintaining transparency and compliance with state regulations. The main office serves as a central location for managing these records, allowing for efficient organization and access by authorized personnel.

While there are potential benefits to maintaining files in climate-controlled environments, secure off-site facilities, or locked safes, these options do not align with the specific requirements set forth by the ADRE. The focus is on keeping files within the brokerage's primary operational site to facilitate efficient oversight and accountability in real estate practices. This policy helps streamline the regulatory process and ensures that all necessary documentation is accessible in a timely manner.